Mole Valley District Council Recruitment Privacy Notice

 

Our contact details

Name: Mole Valley District Council

Address: Pippbrook, Dorking, RH4 1SJ

Phone Number: 01306 885001

E-mail: jobs@molevalley.gov.uk

Data Protection Officer: Tom Penlington; phone number 01306 879354

 

The type of personal information we collect

In respect of recruitment we collect and process the following information:

  • Personal identifiers for example, name and contact details
  • Proof that you are eligible to work in the UK
  • Information relating to whether you or an immediate family member are a current or former armed forces employee
  • Information on any unspent convictions
  • Information about you contained in your CV such as details of pre-employment, qualifications, membership of professional bodies and references etc.
  • Pre-employment medical questionnaire

 

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • To assess your suitability for a role you have applied for and to decide whether to employ (or engage) you, or offer you an alternative role.

We may also receive personal information from the following sources:

  • Someone providing a personal reference for you
  • Recruitment agencies
  • Information returned following a DBS check.

We will not share this information with any organisations or individuals outside MVDC.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

Article 6(1)(b) the processing is necessary to perform a contract or to take steps at your request, before entering a contract.

The lawful basis we rely on to process any information you provide as part of your application which is special category data, such as health, religious, sexual orientation or ethnicity information are article 9(2)(b) of the UK GDPR, which relates to our obligations in employment and the safeguarding of your fundamental rights or article 9(2)(g) – necessary for reasons of substantial public interest.

The additional DPA 2018 processing conditions we rely on are Schedule 1 part 1(1) which again relates to processing for employment purposes and Schedule 1, part 2 paragraph 6 – statutory etc and government purposes.

We process information about applicant criminal convictions and offences. The lawful basis we rely to process this data are Article 6(1)(e) for the performance of our public task. In addition we rely on the processing condition at Schedule 1 part 2 paragraph 6(2)(a).

 

How we store your personal information

Your information is securely stored.

We keep unsuccessful applications for six months.

Further information is held in line with our Records Retention and Disposal Schedule which is published on the MVDC website here: Records Retention and Disposal Schedule

 

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at FOI@molevalley.gov.uk or telephone 01306 885001 if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at FOI@molevalley.gov.uk.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk
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