Event Road Closure

If you are planning to hold a parade, demonstration, sporting, social or entertainment event or a street party you may require the temporary closure of a road.

Applying for an event road closure

In consultation with relevant agencies such as Surrey Police and Surrey County Council (SCC), we have the power to temporarily close a road for public events, such as street parties, or processions held on a road.

If you have any questions, contact partnerships@molevalley.gov.uk

Applying for a road closure to hold a street party is a simple application process as long as no main routes or bus services are disrupted.

You may also wish to close the road for the following:

• seasonal events such as bonfire and Christmas celebrations
• shopping events and markets
• commemorative and remembrance events

Making an application

Before making your application, you must consult in writing with all residents and businesses affected by the proposed closure. You may also need to consider the impact of a road closure on any residents who receive care at home.

If there are substantial objections, we reserve the right to reject an application. Bus companies may reject a request to close a road or impose a charge where this requires bus services to be cancelled or diverted.

It is your responsibility to gain the agreement of the bus companies before submitting your road closure application.

You will need to submit the following, at least eight weeks before your event:

• a completed application form
• event management plan
• traffic management plan
• risk assessment
• consultation notice and responses

The eight week minimum period is to carry out consultation, receive proof of public liability insurance, consider and negotiate the event in the light of comments, and to allow time for the application to be taken to the Safety Advisory Group (SAG) if necessary.

The minimum period required for closing a main road is 12 weeks.  You do not need to ask permission to close a private road, but it is recommended to consult with all residents and to ensure that there is access for emergency vehicles.

Apply for an Event Road Closure ›

Next steps

We will check all the necessary documentation and carry out duties outlined in the Conditions of a Road Closure.

Providing there are no significant objections, a copy of the Closure Certificate will be sent to the applicant.

The applicant will need

• to make laminated copies of the certificate and display them in the street at least a week before the date of the road closure
• obtain ‘road closed’ signs and perhaps other signage depending on the scale and length of the closure. These can be downloaded free of charge from the Streets Alive website.

Costs

There are no fees.

We expect applicants to meet the costs of any responsibilities they must undertake to comply with the ‘Conditions of a Road Closure‘.

Sporting events

If a road closure is required for a larger event such as a sporting event then you will need to make an application to SCC.

Find out more on the SCC: Organising road closures for sporting events.

Closing a main road

If you are planning to close a main road such as Dorking High Street then you are advised to contact us six months prior to your event so that we can advise you on what you will be required to do.

The following finalised documents will need to be submitted no later than 12 weeks prior to the event:

• an event management plan
• traffic management plan
• risk assessment
• insurance certificate
• consultation notice and responses

To ensure that your event happens in a safe and well managed way you will need to consider the following points in advance of making an application to close any ‘A’ or main road:

For more information, please contact partnerships@molevalley.gov.uk or phone 01306 885001.