Privacy Notice for Empty Homes

Data Controller:

Mole Valley District Council (MVDC) is the body exercising control over the purpose and the manner in which your personal data is processed.

Data Controller’s contact details:

MVDC Pippbrook, Dorking RH4 1SJ. Telephone: 01306 885 001.

Data Protection Officer:

Mr Tom Penlington (Solicitor): Telephone: 01306 879 354

The legal basis for and the purposes of the processing:

MVDC carries out a Public Task in identifying empty properties and trying to bring those properties back into occupation. We carry out this role under legislation including S85 of The Local Government Act 2003.

We use the information that we collect to:

  • Establish who owns a property and their contact details ;
  • Engage specialist third parties to establish the contact details of the owners of empty properties;
  • Provide information on bringing properties back into use;
  • Engage with property owners to bring properties back into occupation;
  • Take action under relevant legislation to bring properties back into occupation, for example Empty Dwelling Management Order, Compulsory Purchase Order.

Data about the property, how it became empty and why it remains empty will be held. It will include contact details for relevant parties including the possible owners and impacted members of the public. This may include data about health and finance where it is relevant to a property being empty.

It may also include any data held in order to enable occupancy including legal actions.

The source of the personal data:

Personal data sources will include information from members of the public and property owners.

It will also include information from other relevant departments within the Council, for example (but not limited to) Council Tax, Environmental Health, Building Control, Planning and Legal Services.

Occasionally the Council may engage suitably qualified third parties in order to establish who owns a property or the owners contact details.

Recipients and categories of recipients of the personal data:

MVDC staff involved in the administration of bringing homes back into occupation.

MVDC staff in other Council Departments who require the information to carry out their functions for example (but not limited to) Council Tax, Environmental Health, Building Control and Planning.

Further information on onward transfers:

MVDC will not transfer the personal data you have provided outside of the UK or European Union unless this is permitted in accordance with the Data Protection Act 2018

How long the personal data will be kept for:

The personal data you have supplied will be destroyed in accordance with MVDC’s Data Retention Policy seven years after the empty property is considered to be occupied.

Statutory Obligations to provide the personal data:

There is no statutory obligation on you to provide any personal data about you, however, this may impact on the service that can be provided.

Automated Decision Making:

The personal data provided by you will not be used for any automated decisions.

Data Subject Rights:

From 25 May 2018 you will have some specific rights in respect of your personal data. These may include some or all of the following rights to:

  • see what personal data about you MVDC holds at any time (subject to certain caveats, for example where third parties are identified);
  • have MVDC correct any errors (if any) in the personal data it holds about you;
  • request your personal data is erased (though this right will not apply where MVDC is processing your personal data because it is necessary to comply with a legal obligation);
  • Withdraw consent (see below)

Will the personal data be processed for a different purpose?

No. If MVDC needs to inform recipients about any action it has taken under the Data Protection Act then it will do so by placing a Notice on MVDC’s website informing the public of any relevant changes

If you are dissatisfied with how your personal data is processed by MVDC then you have the right to complain to the Information Commissioner who can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow SK9 5AF


The Mole Valley District Council website is maintained by MVDC. This privacy and cookies policy applies to information the council may collect from you when submitting information via an e-form. It does not apply to any sites the council links to.

MVDC has been asked to provide further information about the cookies used on the site.

When you visit the website, some details are recorded from your web browser for statistical purposes.

Google Analytics

MVDC uses Google Analytics software to collect information about how you use MVDC does this to help make sure the site is meeting the needs of its users and to help us make improvements.

The cookies MVDC uses for this purpose are:

Universal Analytics

_gaThis helps us count how many people visit by tracking if you’ve visited before2 years
_gidThis helps us count how many people visit by tracking if you’ve visited before24 hours
_gatUsed to manage the rate at which page view requests are made10 minutes

Google Analytics

_utmaLike _ga, this lets us know if you’ve visited before, so we can count how many of our visitors are new to GOV.UK or to a certain page2 years
_utmbThis works with _utmc to calculate the average length of time you spend on GOV.UK30 minutes
_utmcThis works with _utmb to calculate when you close your browserWhen you close your browser
_utmzThis tells us how you reached GOV.UK (for example from another website or a search engine)6 months

How do I prevent being tracked by Google Analytics?

If you are uncomfortable with this tracking, you can take the following actions:

  • Use a tracking-blocker, such as Privacy Badger
  • Clear cookies after every browsing session

Install the Google Analytics opt-out extension.