Privacy Notice for Community Safety and Enforcement

Data Controller:

Mole Valley District Council (“MVDC”) is the body exercising control over the purpose for which and the manner in which your personal data is processed.

Data Controller’s contact details:

MVDC Pippbrook, Dorking RH4 1SJ. Telephone: 01306 885 001.

Data Protection Officer:

Mr Tom Penlington (Solicitor): Telephone: 01306 879 354

The legal basis for and the purposes of the processing:

MVDC is able to process your personal data by carrying out its powers in the public interest or other official authority because it is exercising an official authority vested in MVDC as the data controller. Specifically, MVDC has the power to provide a response to instances of anti-social behaviour and low-level crime reports from residents and businesses such as abandoned vehicles, fly-tipping, fly posting, graffiti and littering. The extent of this power is set out in legislation which includes (among others)  Environmental Protection Act 1990; Clean Neighbourhoods and Environment Act 2005; Town and Country Planning Act 1990; Anti-social Behaviour, Crime and Policing Act 2014.

MVDC can also process your personal information for the purpose of performing any of our enforcement duties.

To the extent that it will be necessary to process personal information and sensitive personal information about you the legal basis for such processing is that it will be for reasons of substantial public interest pursuant to rights and obligations set out in legislation. Where this condition is used, the processing must still (i) provide appropriate safeguards to protect you, and (ii) be proportionate – so the risk is justified in the context of how important the processing is.

The source of the personal data:

All personal information held about you will be collected directly from you, or from anyone who may report an incident about you.

Recipients or categories of recipients of the personal data:

Customers and their families, associates or representatives of the person whose personal data we are processing; healthcare professionals, social and welfare organisations; educators and examining bodies; MVDC’s insurance company; private investigators; service providers; local government, central government and other bodies providing services on their behalf; the Local Government and Social Care Ombudsman and regulatory authorities; professional advisers (eg, external solicitors and barristers) and consultants; courts and tribunals; Trade Unions; political organisations; professional bodies; survey and research purposes; Police forces and other law enforcement or prosecuting authorities; housing associations and landlords; voluntary and charitable organisations; religious organisations; data processors (i.e., third parties who process personal information for and on behalf of MVDC (excluding MVDC staff)); regulatory bodies; HMRC; partner agencies; Joint Waste Solutions and other joint working bodies; The Disclosure and Barring Service.

Further information on onward transfers:

MVDC will not transfer the personal data you have provided outside of the UK or European Union

How long the personal data will be kept for:

The personal data held about you will be destroyed in accordance with MVDC’s Records Retention and Disposal Schedule.

Statutory Obligations to provide the personal data:

There is no statutory obligation on you to provide any personal data, however MVDC will process your personal data if it is fair and lawful to do so and where we have an obligation or a power to do so.

Automated Decision Making:

The personal data provided by you will not be used for any automated decisions.

Data Subject Rights:

From 25 May 2018 you will have some specific rights in respect of your personal data. These may include some or all of the following rights to:

• see what personal data about you MVDC holds at any time (subject to certain caveats, for example where third parties are identified);
• have MVDC correct any errors (if any) in the personal data it holds about you
• request your personal data is erased (though this right is subject to some caveats which we will inform about (if relevant) when your application for erasure is received).
• request processing of your personal data is restricted (this will only apply in certain situations, for example where its accuracy is contested, where the processing is unlawful and the you oppose its proposed erasure by MVDC, or where MVDC no longer needs to process the personal data, but it is required by you in connection with legal claims);
• object to the processing where the processing is necessary for a task carried out in the public interest or in the exercise of official authority vested in the data controller (though MVDC will still be able to continue with the processing in certain circumstances, such as if there are compelling grounds for the processing which over ride your interests).

Will the personal data be processed for a different purpose?

No. If MVDC needs to inform recipients about any action it has taken under the Data Protection Act then it will do so by placing a Notice on MVDC’s website informing the public of any relevant changes

If you are dissatisfied with how your personal data is processed by MVDC then you have the right to complain to the Information Commissioner who can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow SK9 5AF.

Cookies:

The MVDC website is maintained by MVDC. This privacy and cookies policy applies to information the council may collect from you when submitting information via an e form. It does not apply to any sites the council links to.

MVDC has been asked to provide further information about the cookies used on the site

When you visit the website, some details are recorded from your web browser for statistical purposes.

For more information about the UK GDPR, visit the Information Commissioner’s Office website.

Google Analytics

MVDC uses Google Analytics software to collect information about how you use www.molevalley.gov.uk. MVDC does this to help make sure the site is meeting the needs of its users and to help us make improvements.

The cookies MVDC uses for this purpose are:

Universal Analytics

Google Analytics

How do I prevent being tracked by Google Analytics?

If you are uncomfortable with this tracking, you can take the following actions:

• Use a tracking-blocker, such as Privacy Badger
• Clear cookies after every browsing session

Install the Google Analytics opt-out extension.