Mole Valley District Council ("MVDC") is the body exercising control over the purpose for which and the manner in which your personal data is processed.
Data Controller's contact details:
MVDC Pippbrook, Dorking RH4 1SJ. Telephone: 01306 885001.
Data Protection Officer:
Mr Tom Penlington (Solicitor): Telephone: 01306 879 354
The legal basis for and the purposes of the processing:
MVDC is able to process the personal data of you and your child in order to organise the Specsavers Surrey Youth Games. This is because it is exercising an official authority vested in MVDC as the data controller. Specifically, MVDC has the ability to provide assistance for recreational events. The extent of this power is set out in [the Local Government (Miscellaneous Provisions) Act 1976 (s19)].
MVDC can also process your personal information because this is necessary for the performance of a contract to which you are a party, or to take steps at your request prior to the contract being concluded.
For special category data, such as your medical information and ethnicity, MVDC will rely on the following conditions:
- GDPR Article 9 (d) Substantial Public Interest.
- DPA 2018 Schedule 1 Condition 6: Statutory and government purposes
The source of the personal data:
Recipients and categories of recipients of the personal data:
1) MVDC Sports & Communities Officer who is involved in the administration and management of the Holiday Activities project.
3) Specsavers Surrey Youth Games Activity Providers:
- Synergy Dance
- Mole Valley Girls Football Club
- Dorking Sports Centre
- Proud Tiger Judo Club
- Dorking Lawn Tennis & Squash Club
- Christchurch Lawn Tennis Club
Personal details will only be shared with the appropriate provider to the activity you are interested in.
Age, gender, school details, address and medical conditions will be processed to monitor the Specsavers Surrey Youth Games project. All Specsavers Surrey Youth Games participant reports will be anonymised.
The Activity Providers are Data Processors. They will process your personal information only on written instructions from MVDC. From May 2018 Data Processing Agreements will set out the terms of the processing by these organisations.
Further information on onward transfers:
MVDC will not transfer the personal data you have provided outside of the UK or European Union
How long the personal data will be kept for:
The personal data you have supplied will be destroyed in accordance with MVDC's Data Retention Policy  year after activities have taken place. All anonymised data will be held for  years after activities have taken place
Statutory Obligations to provide the personal data:
There is no statutory obligation on you to provide any personal data about you, however, if you do not it may not be possible to be involved in the Holiday Activities programme.
Automated Decision Making:
The personal data provided by you will not be used for any automated decisions.
Data Subject Rights:
From 25 May 2018 you will have some specific rights in respect of your personal data. These may include some or all of the following rights to:
· see what personal data about you MVDC holds at any time (subject to certain caveats, for example where third parties are identified);
· have MVDC correct any errors (if any) in the personal data it holds about you;
· request your personal data is erased (though this right is subject to some caveats which we will inform about (if relevant) when your application for erasure is received.
· request processing of your personal data is restricted (this will only apply in certain situations, for example where its accuracy is contested, where the processing is unlawful and the you oppose its proposed erasure by MVDC, or where MVDC no longer needs to process the personal data, but it is required by you in connection with legal claims);
· object to the processing where the processing is necessary for a task carried out in the public interest or in the exercise of official authority vested in the data controller (though MVDC will still be able to continue with the processing in certain circumstances, such as if there are compelling grounds for the processing which over ride your interests).
Will the personal data be processed for a different purpose?
No. If MVDC needs to inform recipients about any action it has taken under the Data Protection Act then it will do so by placing a Notice on MVDC's website informing the public of any relevant changes
If you are dissatisfied with how your personal data is processed by MVDC then you have the right to complain to the Information Commissioner who can be contacted at: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow SK9 5AF
The Mole Valley District Council website is maintained by MVDC. This privacy and cookies policy applies to information the council may collect from you when submitting information via an e form. It does not apply to any sites the council links to.
MVDC has been asked to provide further information about the cookies used on the site
When you visit the website, some details are recorded from your web browser for statistical purposes.
For more information about the GDPR, visit the Information Commissioner's Office website
Google Analytics sets cookies to help MVDC accurately estimate the number of visitors to the website and the volumes of usage.
The cookies MVDC uses for this purpose are:
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