Mole Valley

Website URL : http://www.molevalley.gov.uk/index.cfm?articleid=35594

Absent Vote Signature Refresh


Each year the Electoral Registration Officer (ERO), by law, must send every person who has a postal or proxy vote, and whose signature has been held for more than five years, a notice requiring them to provide a fresh signature if they wish to remain an absent voter. This applies to postal voters, electors who have appointed a proxy and postal proxies. If a response is not received within 6 weeks from the date the notice is sent, the ERO is required to remove the absent vote and a letter will be sent to the elector informing them of this action.

Anyone whose absent vote is removed and who wishes to vote by post or proxy in the future will have to complete a new absent vote application.

If you receive a postal vote refresh form, please ensure that you return it to us as soon as possible to avoid getting a reminder.

Changes to your details?

If your name, address, the address for your postal ballot papers or the details of your proxy have changed, please amend the relevant details on the form. Please then sign the form and provide your date of birth before sending it back to us in the prepaid envelope provided. In some cases, we may need to send you an additional form to complete. If you have any questions about the signature refresh, please contact us.

Problems completing the form?

If you have a disability which means that you now either cannot provide a signature or sign in a consistent and distinctive way, or have difficulty reading or writing, please contact us as soon as possible. We can provide an additional form to be completed and upon receipt, the ERO may grant a 'waiver' of the requirement to provide a signature.

No longer require your absent vote arrangement?

If you no longer want to vote by post/proxy you must tell us by ticking the relevant box on the form, signing the form and then returning it to us as soon as possible so that we can cancel your arrangement and avoid any unnecessary reminders. We will contact you in writing to confirm that your arrangement has been cancelled. 

What will happen if I do not return the form?

If you do not return the signature refresh form by the deadline, your existing absent vote facility will be cancelled and you will have to vote in person or make a new application.

I have a postal/proxy vote arrangement but I haven't received a refresh form

We undertake a signature refresh every year, but we will only send refresh forms to those voters who applied over 5 years ago. You will not need to provide a refresh of your identifiers until 5 years has passed since your original application and we will write to you at this time.

For more information

Please write to: Electoral Registration Officer, MVDC, Pippbrook, Dorking, Surrey, RH4 1SJ, call 01306 879198 or email electoral.registration@molevalley.gov.uk.

For general information about elections and voting, visit www.gov.uk/yourvotematters.



© 2018 Mole Valley, Pippbrook, Dorking, Surrey, RH4 1SJ.
Tel: +44 (0)1306 885001 Fax: +44 (0)1306 876821, 2018.