Organising a Large Public Event

An event organiser has prime responsibility for protecting the health, safety and welfare of everyone working at, or attending an event.

Safety Advisory Group

With relatively large events, attracting in excess of 1,000 people, Mole Valley District Council (MVDC) deems it necessary to address the potential risks to public safety and to consider any adverse environmental impact. 

In recognition of this, Mole Valley has an established Safety Advisory Group (SAG) to ensure that these public events can take place safely and successfully.

The SAG will provide advice and guidance to event planners and organisers in staging their events, and help them understand their individual responsibilities and those of other agencies involved.

Core membership of the SAG includes:

  • MVDC 
  • Surrey Police, Surrey Fire Service
  • South East Coast Ambulance Service
  • Surrey County Council

An event organiser will need to consider safety, security, staffing, risk and insurance arrangements. Please remember that time and detailed planning are the key to organising safe and successful public events.

The first steps are to complete the Event Notification form, and submit at least three months before the event is taking place. This is to give us time to understand the basic details and areas of planning that may require additional advice. You will be asked to provide a Management Plan, Risk Assessment, emergency procedures and a location map (see 'Downloads').

See the download below for Metropolitan Police Counter-Terrorism advice for private sector and local events including evacuation responsibilities following an emergency and dealing with suspicious items.

Bouncy Castles and Other Inflatable Equipment: Guidance on safe use of inflatable equipment, is available from the Health and Safety Executive. PIPA has also produced a leaflet providing guidance on what to consider when hiring a bouncy castle or other inflatable play equipment for events.

If you are planning to organise an event as an individual or as part of a group then please contact or phone 01306 885001.