Privacy Notice for Future Mole Valley Local Plan
Data Controller’s contact details:
MVDC, Pippbrook, Dorking, RH4 1SJ. Telephone: 01306 885 001. SurveyMonkey Europe UC, dpo@surveymonkey,com
Data Protection Officer:
Mr Tom Penlington (Legal Services Manager (solicitor)). Telephone: 01306 879354
Data processing by third parties:
MVDC uses SurveyMonkey to process Future Mole Valley consultations.
The legal basis for and the purposes of the processing:
MVDC has a statutory duty to prepare a Local Plan as set out in the Planning and Compulsory Purchase Act 2004 and the Town and Country Planning (Local Planning) (England) Regulations 2012. Future Mole Valley is the title of MVDC’s proposed Local Plan
The Regulations require that, as part of preparing a Local Plan, MVDC needs to notify and invite representations from residents or other persons carrying on business within the district as well as from a range of specific and general consultation bodies that may have an interest in Future Mole Valley. The Act also requires MVDC to submit information relating to the representations made to MVDC on Future Mole Valley consultations onto the Secretary of State for Housing, Communities and Local Government for Local Plan examination.
MVDC is obliged to undertake public consultation on Future Mole Valley in line with its Statement of Community Involvement.
- Inform you about subsequent consultation exercises relating to preparation of Future Mole Valley;
- Analyse the sources, content and demographics of consultation responses, in order to prepare consultation statements, summarise the responses and inform MVDC decision-making, and;
- Demonstrate evidence of MVDC holding consultation(s) on the Future Mole Valley Local Plan, including the contents and outcome of such consultations, to the planning inspector at Local Plan examination.
MVDC will collect the following personal information:
- Post Code
- E-mail address
SurveyMonkey will additionally collect basic personal information such as IP addresses to validate responses.
Respondents are not required to but can additionally provide information on the following should it assist with the context of their response:
- Full address
- Position within organisation
- Client name (where you are an agent for the landowner)
There is also a Future Mole Valley e-newsletter which is managed separately. The details for this are contained in the ‘communications: e-newsletter privacy notice’.
The source of the personal data:
For the purposes of Future Mole Valley public consultations, you are the respondent and are the source of personal data about yourself.
Personal information relating to you will not be collected from any other sources.
Recipients and categories of recipients of the personal data:
MVDC staff are involved in preparing the Future Mole Valley Local Plan and will be the recipient of your personal data.
During examination of the Future Mole Valley Local Plan relevant personal data, and additional information (if provided), may also be shared with the Planning Inspector assigned to examine the Future Mole Valley Local Plan and his/her administrative staff for purposes of running the examination.
Further information on onward transfers:
SurveyMonkey operates in the United States, and your personal data may therefore be transferred to, stored or processed in that country. SurveyMonkey has certified it complies with the EU-U.S. Privacy Shield Framework which the European Commission has stated provides adequate protections to safeguard personal data transfers under EU law. Further information about Privacy Shield is available via the link below:
For responses received by e-mail and post MVDC will not transfer the personal data you have provided outside of the UK or European Union unless this is permitted by law in accordance with the Data Protection Act 2018.
How long the personal data will be kept for:
The personal data you have supplied will be destroyed, in accordance with MVDC’s Data Retention Policy, six weeks after the Future Mole Valley Local Plan is adopted, or following the conclusion of any legal challenge to the Local Plan, whichever is the later. It is anticipated the Future Mole Valley Local Plan will be adopted in 2021 as set out in MVDC’s Local Development Scheme. To view MVDC’s Data Retention Policy, visit www.molevalley.gov.uk.
Statutory Obligations to provide the personal data:
In most cases, there is no statutory obligation on you to provide any personal data about you. However, at certain stages in the process of preparing Future Mole Valley, MVDC is obliged under the Town and Country Planning (Local Planning) (England) Regulations 2012 to obtain contact details for those who submit representations, in order to notify them about arrangements for subsequent stages of plan-making, including the independent examination of the Local Plan.
Automated Decision Making:
The personal data provided by you will not be used for any automated decisions.
Data Subject Rights:
From 25 May 2018 you will have some specific rights in respect of your personal data. These may include some or all of the following rights to:
- See what personal data about you MVDC holds at any time (subject to certain caveats, for example where third parties are identified);
- Have MVDC correct any errors (if any) in the personal data it holds about you, and to have incomplete personal data completed. In certain situations, however, MVDC can retain the personal data in dispute. You will be informed whether this is the case when we respond to your request.
- Request your personal data is erased (though this right will not apply where MVDC is processing your personal data because it is necessary to comply with a legal obligation)
- Request processing of your personal data is restricted (this will only apply in certain situations, for example where its accuracy is contested, where the processing is unlawful and you oppose its proposed erasure by MVDC, or where MVDC no longer needs to process the personal data but it is required by you in connection with legal claims).
- Following any changes to your personal data made as a result of (i) rectification, (ii) erasure, or (iii) restriction, MVDC will inform any third party recipients of the changes made, unless this is impossible or would involve disproportionate effort.
- The Right to data portability which provides you with the right to receive personal data (which you have previously provided to MVDC) in a commonly used and readable format.
- Object to the processing where the processing is necessary for a task carried out in the public interest or in the exercise of official authority vested in the data controller (though MVDC will still be able to continue with the processing in certain circumstances, such as if there are compelling grounds for processing which overrides your interests).
- Withdraw consent (see below).
If you have provided consent to the processing of your personal data, you may withdraw your consent at any time by e mailing email@example.com
Will the personal data be processed for a different purpose?
If you are dissatisfied with how your personal data is processed by MVDC then you have the right to complain to the Information Commissioner who can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow SK9 5AF.
MVDC uses Google Analytics software to collect information about how you use www.molevalley.gov.uk. MVDC does this to help make sure the site is meeting the needs of its users and to help us make improvements.
The cookies MVDC uses for this purpose are:
This helps us count how many people visit molevalley.gov.uk by tracking if you've visited before
This helps us count how many people visit by tracking if you've visited before
Used to manage the rate at which page view requests are made
Like _ga, this lets us know if you've visited before, so we can count how many of our visitors are new to GOV.UK or to a certain page
This works with _utmc to calculate the average length of time you spend on GOV.UK
This works with _utmb to calculate when you close your browser
When you close your browser
This tells us how you reached GOV.UK (for example from another website or a search engine)
How do I prevent being tracked by Google Analytics?
If you are uncomfortable with this tracking, you can take the following actions:
- Use a tracking-blocker, such as Privacy Badger
- Clear cookies after every browsing session
Install the Google Analytics opt-out extension.
Originally published 25 May 2018, updated 31 January 2020