Privacy Notice for Future Mole Valley Local Plan

Data Controller:

Mole Valley District Council ("MVDC") is the body exercising control over the purpose for which and the manner in which your personal data is processed.

Data Controller's contact details:

MVDC, Pippbrook, Dorking, RH4 1SJ. Telephone: 01306 885 001.

Data Protection Officer:

Mr Tom Penlington (Senior Solicitor). Telephone: 01306 879354

The legal basis for and the purposes of the processing:

MVDC has a statutory duty to prepare a Local Plan as set out in the Planning and Compulsory Purchase Act 2004 and the Town and Country Planning (Local Planning) (England) Regulations 2012. Future Mole Valley is the title of MVDC's proposed Local Plan.

The Regulations require that, as part of preparing a Local Plan, MVDC needs to notify and invite representations from residents or other persons carrying on business within the district as well as from a range of specific and general consultation bodies that may have an interest in Future Mole Valley. The Act also requires MVDC to submit information relating to the representations made to MVDC on Future Mole Valley consultations onto the Secretary of State for Housing, Communities and Local Government for Local Plan examination.

MVDC is obliged to undertake public consultation on Future Mole Valley in line with its adopted Statement of Community Involvement 2016.

If you provide personal data when responding to public consultations on Future Mole Valley, the data provided by you will be used to:

  • Inform you about subsequent consultation exercises relating to preparation of Future Mole Valley; if you have given us consent to do so (Please see below).
  • Analyse the sources, content and demographics of consultation responses, in order to prepare consultation statements, summarise the responses and inform MVDC decision-making.
  • Demonstrate evidence of MVDC holding consultation(s) on the Future Mole Valley Local Plan, including the contents and outcome of such consultations, to the planning inspector at Local Plan examination.

Should you consent to be kept informed of progress on Future Mole Valley; the personal data provided by you will be used to keep you informed of:

  • progress on work in relation to Future Mole Valley, including future public consultations about the content of the Local Plan; and
  • News about other planning policy issues relevant to Mole Valley's residents and businesses, including future public consultations about new planning policy documents.

The source of the personal data:

For the purposes of Future Mole Valley public consultations, you are the respondent and are the source of personal data about yourself.

Personal information about you relating to you will not be collected from any other sources.

Recipients and categories of recipients of the personal data:

MVDC staff are involved in preparing the Future Mole Valley Local Plan and will be the recipient of your personal data.

During examination of the Future Mole Valley Local Plan, relevant personal data may also be shared with the Planning Inspector assigned to examine the Future Mole Valley Local Plan and his/her administrative staff for purposes of running the examination.

Further information on onward transfers:

MVDC will not transfer the personal data you have provided outside of the UK or European Union unless this is permitted in accordance with the Data Protection Act 2018

How long the personal data will be kept for:

The personal data you have supplied will be destroyed, in accordance with MVDC's Data Retention Policy, six weeks after the Future Mole Valley Local Plan is adopted, or following the conclusion of any legal challenge to the Local Plan, whichever is the later. It is anticipated the Future Mole Valley Local Plan will be adopted in 2021, as set out in MVDC's Local Development Scheme.

Statutory Obligations to provide the personal data:

In most cases, there is no statutory obligation on you to provide any personal data about you. However, the Future Mole Valley e-newsletter is distributed by email, so if you choose not to provide an email address, we will be unable to send the e-newsletter to you directly.

Copies can be viewed online at

At certain stages in the process of preparing Future Mole Valley, MVDC is obliged under the Town and Country Planning (Local Planning) (England) Regulations 2012 to obtain contact details for those who submit representations, in order to notify them about arrangements for subsequent stages of plan-making, including the independent examination of the Local Plan.

Automated Decision Making:

The personal data provided by you will not be used for any automated decisions.

Data Subject Rights:

From 25 May 2018 you will have some specific rights in respect of your personal data. These may include some or all of the following rights to:

  • See what personal data about you MVDC holds at any time (subject to certain caveats, for example where third parties are identified);
  • Have MVDC correct any errors (if any) in the personal data it holds about you, and to have incomplete personal data completed. In certain situations, however, MVDC can retain the personal data in dispute. You will be informed whether this is the case when we respond to your request.
  • Request your personal data is erased (though this right will not apply where MVDC is processing your personal data because it is necessary to comply with a legal obligation)
  • Request processing of your personal data is restricted (this will only apply in certain situations, for example where its accuracy is contested, where the processing is unlawful and you oppose its proposed erasure by MVDC, or where MVDC no longer needs to process the personal data but it is required by you in connection with legal claims).
  • Following any changes to your personal data made as a result of (i) rectification, (ii) erasure, or (iii) restriction, MVDC will inform any third party recipients of the changes made, unless this is impossible or would involve disproportionate effort.
  • The Right to data portability which provides you with the right to receive personal data (which you have previously provided to MVDC) in a commonly used and readable format. 
  • Object to the processing where the processing is necessary for a task carried out in the public interest or in the exercise of official authority vested in the data controller (though MVDC will still be able to continue with the processing in certain circumstances, such as if there are compelling grounds for processing which overrides your interests).
  • Withdraw consent (see below).

Withdraw Consent

If you have provided consent to the processing of your personal data, you may withdraw your consent at any time by emailing

Please note that if you withdraw your consent, this may mean that comments you have previously made about Future Mole Valley or other planning policy consultations can no longer be taken into account.

Will the personal data be processed for a different purpose?

No. If MVDC needs to inform recipients about any action it has taken under the Data Protection Act then it will do so by placing a Notice on MVDC's website informing the public of any relevant changes

If you are dissatisfied with how your personal data is processed by MVDC then you have the right to complain to the Information Commissioner who can be contacted at: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow SK9 5AF.

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Last Updated: 25/07/2019

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