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The Electoral Register is a list of everyone who is registered to vote. You can only vote at elections if you are on the register. You are not automatically registered just because you pay council tax and, if you fail to register, it can also affect your credit rating.
How to Register to Vote
In 2014, GOV.UK replaced the outdated 'household registration' system to give each individual control over their own registration - the new system is called Individual Electoral Registration (IER).
Each application needs to be made on an individual basis, i.e. each individual must make their own application for registration themselves. Applications should not be completed on behalf of someone else.
In some cases Mole Valley District Council (MVDC) may not be able to initially confirm your registration from the details that have been provided and a letter requesting further information will be sent out. This letter will set out the information that can be provided to confirm your registration.
One of the important changes as part of IER to note is that the Edited Register, which is available for purchase by third parties, is now called the Open Register. Some residents have found the wording on the confirmation letters confusing. The explanation about the difference between the Open and Electoral Registers is prescribed by law.
Being on the Open Register
MVDC is not allowed to assume that residents do not want to be on the Open Register and can omit you only if you have specifically asked. Anyone who elected not to appear on the Edited/Open Register when it was published in February 2014, will not appear on the Open Register. The law still requires MVDC to maintain and sell an Open Register.
If you received a letter confirming you are registered under the new system, then you do not need to do anything. This letter will tell you whether your details are on the Open Register or not. If you want to change your opt out arrangements, please email Democratic Services on firstname.lastname@example.org or call 01306 879198.
Eligibility to Vote
You can register to vote if you are:
A full list of eligible countries is available.
Applying for Credit
If you are applying for a mortgage or credit and are having problems proving that you are included in the register of electors, then please contact MVDC and a Certificate of Residency letter confirming your details can be provided.
MVDC is under a duty to protect the public funds it administers and, to this end, may use the information you have provided in order to access this service for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.
Further details can be found on the Data Matching Level 2 Notice page.
Viewing the Electoral Register
You can view a printed copy of the Electoral Register at the Council Offices in Pippbrook, Dorking.
Electoral Registration Officer and Returning Officer
MVDC is required to appoint an Electoral Registration Officer and a Returning Officer (who depending on the nature of the election may also be known as the Acting or Local Returning Officer) and to provide them with the resources required to undertake their role.
Their duties are separate from their duties as a local government officer and once appointed, the Returning Officer and Electoral Registration Officer is personally responsible for the delivery of elections and has a duty to maintain a register of Parliamentary electors and local government electors, respectively, and are not answerable to their local authority in respect of their electoral duties.
The electoral register is not considered to fall within the scope of the Freedom of Information Act 2000.
MVDC is under a duty to protect the public funds it administers and to this end, may use the information you provide to the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes. For more information, please visit Data Matching Level 2 Notice page.
For more information
Please write to: Electoral Registration Officer, MVDC, Pippbrook, Dorking, Surrey, RH4 1SJ, call 01306 879198 or email email@example.com.
© 2017 Mole Valley, Pippbrook, Dorking, Surrey, RH4 1SJ.
Tel: +44 (0)1306 885001 Fax: +44 (0)1306 876821, 2017.